City of Sugar Hill recently issued the following announcement.
POSITION TITLE: Administrative Assistant to the Chief Marshal
DEPARTMENT: Public Safety
REPORTS TO: Chief Marshal
SALARY RANGE: $18 – $23 per hour
POSITION SUMMARY:
This full-time FLSA non-exempt position performs a wide variety of routine and complex office, clerical and administrative support tasks and duties; enforces and is highly responsible for strict confidentiality procedures; assists the public by providing information personally or directing information requests according to established procedures; sorts, logs and maintains records and other documents; learns policies, procedures and work methods associated with assigned duties; and performs under general supervision other related duties as required.
SUPERVISION RECEIVED AND EXERCISED:
Position receives direct supervision from the Chief Marshal. Incumbents in this class do not routinely exercise supervision.
ESSENTIAL FUNCTIONS STATEMENT:
Essential responsibilities and duties may include, but are not limited to the following:
* Coordinates Marshal’s office daily operations and organizes work projects; sets priorities and meets deadlines; and performs diverse clerical and administrative tasks.
* Maintains records and develops a variety of documents and forms; prepares, posts and distributes agenda materials, draft reports, project management documents, resolutions and ordinances; and develops marketing and promotional materials.
* Handles sensitive information including reports, memos, files, and general correspondence; gathers and reviews time sheets; manages attendance control; and collects, sorts and distributes department’s mail.
* Responds to questions and concerns from the general public; receives visitors and handles telephone calls; assists the public with applications forms; and provides information concerning services, procedures, fees, permits and legal requirements.
* Uses computers for research and to develop documents; inputs, retrieves, and references various computer data management systems such as permit tracking systems and map inventories; and operates and provides support with automated office equipment.
* Maintains the Chief Marshal’s calendar; schedules meetings and appointments; arranges travel to meetings and conferences; and plans special events as assigned. Represents the City in a professional and customer friendly manner; establishes positive working relationships with representatives of community organizations, state/local agencies, City management and staff, and the public; participates in various committee and commission meetings as assigned; and attends internal meetings recording and transcribing minutes.
* Processes various grants and completes grant reporting in a timely manner; reconciles the front registers and processes incoming payments and invoicing; prepares purchase orders; and requests supplies.
WORKING CONDITIONS:
Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily office activities. The need to lift, drag and push files, paper and documents weighing up to 25 pounds is required. The position also requires grasping, repetitive hand movement and fine coordination, in preparing statistical reports and data using a computer keyboard. Acute hearing is required when providing phone and personal service. Some of these requirements may be accommodated for otherwise qualified individuals requesting such accommodations.
QUALIFICATIONS:
The following are minimal qualifications necessary:
Education and/or Experience An associate’s degree from a two-year college or technical school is highly desirable. Possess three years of significant administrative and clerical work experience related to law enforcement, planning, construction, engineering, architecture, or a related field; and a high school diploma; Any combination of education and experience that has provided the knowledge, skills, and abilities necessary for an Administrative Assistant.
License/Certificate Possession of, or ability to obtain, a valid Class C Georgia driver’s license. Require successful completion of an extensive background investigation, drug screening and e-verify compliance.
KNOWLEDGE/ABILITIES/SKILLS:
The following are a representative sample of the knowledge, abilities, and skills necessary to perform essential duties of the position.
Knowledge
Standard office and administrative policies and procedures; City codes and ordinances; depending on assignment, knowledge of accounting, clerical, police and computer terminology may be required; basic principles of mathematics; applicable federal, state and local laws, codes and regulations; methods and techniques of scheduling work assignments; standard office procedures, practices and equipment; modern office equipment, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling and grammar; and occupational hazards and standard safety practices.
Abilities
Provide general clerical support to a specialized work unit; read, understand and review documents for accuracy and relevant information; use applicable office terminology, forms, documents and procedures in the course of the work; learn the policies, procedures and guidelines of the department to which assigned in a timely manner; maintain accurate office files; make accurate arithmetic calculations in the receipt of moneys’ compose correspondence or documents; meet critical deadlines; deal successfully with the public in person and over the telephone; courteously respond to community issues, concerns and needs; perform mathematical calculations quickly and accurately; interpret, explain and apply applicable laws, codes and regulations; read, interpret and record data accurately; organize, prioritize and follow-up on work assignments; analyze a complex issue, and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; and establish and maintain effective working relationships.
Skills
Operate an office computer and a variety of word processing and software applications. Support grant management including the reporting of financial reports, drafting staff reports and public hearing notices.
Applications accepted at City Hall, City of Sugar Hill, ATTN: Jane Whittington, City Clerk, 5039 West Broad Street, Sugar Hill, Georgia 30518, or emailed to jwhittington@cityofsugarhill.com. Application forms and background release are available at the link below:
Application for Employment (PDF)
The City of Sugar Hill is a Drug Free Workplace and an Equal Opportunity Employer.
Original source can be found here.
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